Who can start a signing?

Anyone with edit permission on the page. Anyone who can view it can read its signings.

Can a whole Confluence group sign?

Yes. Add it on the Group tab. Every member is invited when the signing is sent, up to 25,000 people, and you can only choose groups you belong to.

Can someone outside the company sign?

Yes. Add them as an External partner with their name and email address. Dokobit sends them the invitation and the document.

Can I close the page after starting a signing?

Yes. The signing is prepared and sent in the background.

How do I check the document before it is sent?

Use the download button beside Start signing. It exports the page exactly as the signing will, without starting one.

Sign a page | SignPlus Docs

Sending a Confluence page for signing, no sound.

What the video shows

The title: Send a page for signing.
Select Sign this page in the byline. The SignPlus panel opens.
Select Add signer and add Mari Tamm as an internal user, then the Finance group.
Turn on Make page read-only and Signers must sign in the order listed.
Select Start signing. A flag says the signing has started.
On Dokobit's signing page, the signer enters their personal code, selects Sign document and confirms the verification code.
Back on the page, the byline reads Page signed and valid.
Oktul, Atlassian Marketplace Partner.

To sign a Confluence page, open it, select Sign this page under the title, add the signers and select Start signing. Dokobit then invites each signer, and the signed document is attached to the page when the last one signs.

The panel has up to three tabs:

Tab	Shows
Latest signing	The most recent signing on this page and whether the page still matches it. Only once there is one
New signing	The form that starts a signing
All signings	Every signing on this page, newest first

To	You need
Start a signing, or download the page as PDF	Edit permission on the page
Open the panel and read its signings	View permission on the page

Check the signing mode before the first real signing

New installations sign in test mode: watermarked, not binding. A site administrator changes it under signing mode.

Start a signing

Open New signing
The panel opens on New signing when the page has no signing yet.
Check the document format and name
Document format appears when the space allows more than one. Document name becomes the signed file’s name.
Add signers
Select Add signer, choose Internal user, External partner or Group, and give each a role.
Choose the options
Switches under the list. Show additional settings opens the message and due date.
Select Start signing
It runs in the background. You can close the panel.

The signing panel under Sign this page, on New signing: document format ASiC-E and the document name, a Confluence group and a person as signers, the four switches on, and Start signing. — The panel with two signers added and the options set, ready for Start signing.

Who can sign

Add signer opens a dialog with three tabs.

Tab	Adds	What you enter
Internal user	One person with a Confluence account	Their name, picked from your site’s users, and a role
External partner	One person outside your site	Full name, email address and a role. Dokobit sends the invitation to that address
Group	Everyone in a Confluence group	The group, picked from the groups you belong to, and one role for all of its members

Role	What it means
Signer	Receives an invitation from Dokobit and signs
Viewer	Is never asked to sign, and is notified once everyone has signed

A group is expanded when the signing is sent, not when you add it. Every member is invited with the group’s role.
A person in a group and also added on their own is invited once, with their own role.
A member Confluence gives no email address for is left out. View signing details shows how many members of each group were invited.
You can only choose groups you belong to.
A signing reaches at most 25,000 people once groups are expanded. At least one must be a signer, and nobody can be added twice.

Change a role in the Role column, and remove a row with the bin under Actions.

The person who starts a signing can be told when it completes

By default you are added as a viewer, so Dokobit tells you when everybody has signed.

The options

Option	What it does
Make page read-only	Only SignPlus can edit the page. Stays after completion; lifts if declined or cancelled
Restrict page viewing to signers and viewers	Only you and the people added can open the page until it finishes
Signers must sign in the order listed	Each signer waits for the one above. Drag rows to order
Include attachments	Adds files the page body refers to, each on its own page. Not spreadsheets or SignPlus’s own files. See attachments

Show additional settings opens three more, where the space allows them:

Option	What it does
Message in the invitation email	Goes in Dokobit’s email. The site can prefill, require or remove it
Due date and Due time	In your Atlassian account’s time zone, or your browser’s
Refuse signatures after the due date	No signing after the due date

Where the space has decided an option, the switch is replaced by a sentence such as While this signing runs, only SignPlus will be able to edit this page.

A signer outside Confluence cannot be given access to the page

Restricted viewing covers Confluence accounts and groups, up to 200 entries (a group counts as one). External partners get the document from Dokobit.

While SignPlus sends it

After Start signing, the panel shows Sending for signing. The signing runs in the background, so you can close the page.

A few people take seconds; a group of thousands takes minutes, because each member’s address is read from Confluence and the invitations go to Dokobit in batches.
When it is sent, a Signing started message appears and the panel moves to Latest signing.
A signing goes to everybody or to nobody. If Dokobit refuses a batch part way through, the signing is withdrawn from everyone it reached and the panel shows Not sent for signing with the reason.

The document is the page as you see it

SignPlus reads the page as you, so a Jira table prints what you can see. Download the page as PDF first to check.

Download the page as PDF

The download button beside Start signing shows you the document before anyone signs it. It exports the page with the space’s export styling, without starting a signing, usually in 5 to 15 seconds, and also attaches the PDF to the page. Its {documentName} placeholder prints the page title; the signed document prints the Document name you chose.

What the export can and cannot reproduce is listed in what the document contains.

Your signings

SignPlus: your signings, in the Apps menu, lists every signing you started, with its status. Actions downloads the document or opens its details.

Common questions

Who can start a signing?: Anyone with edit permission on the page. Anyone who can view it can read its signings.
Can a whole Confluence group sign?: Yes. Add it on the Group tab. Every member is invited when the signing is sent, up to 25,000 people, and you can only choose groups you belong to.
Can someone outside the company sign?: Yes. Add them as an External partner with their name and email address. Dokobit sends them the invitation and the document.
Can I close the page after starting a signing?: Yes. The signing is prepared and sent in the background.
How do I check the document before it is sent?: Use the download button beside Start signing. It exports the page exactly as the signing will, without starting one.

A problem or a question? Write to support@oktul.com or open a request in the Help Center (opens in a new tab).